The Assistant Accountant / Accounts Payable Officer provides essential financial support to the Finance Team at North Canberra Hospital. This role involves assisting with the preparation of journals, account reconciliations, and end-of-month reporting, while ensuring accuracy and compliance with accounting standards. The position also supports accounts payable functions, general ledger maintenance, and financial reporting, contributing to the smooth operation of the hospital’s finance activities. The successful candidate will work both independently and collaboratively, liaising with internal and external stakeholders to deliver timely and high-quality financial services.

The Assistant Accountant/Accounts Payable Officer duties include:

1. Perform the following monthly accounting duties for the North Canberra Hospital:
   1. Assist in preparation of month end journals and accounts.
   2. Prepare reconciliations.
   3. Assist in preparation of reports to internal and external stakeholders;
   4. Provide analysis of data and interpret accounts as requested;
2. Provide monthly reports on Special Purpose Trust Fund accounts;
3. Maintenance and administration function of accounting systems including APIAS, Oracle and PBRC;
4. Assist and support the Business Managers with reporting and budgets as required;
5. Receive and redirect invoices to certifying and approving officers.
6. Undertake other duties appropriate to this level of classification which contribute to the operation of the organization.

• Perform the following monthly accounting duties for the North Canberra Hospital:
  • Assist in preparation of month end journals and accounts;
  • Prepare reconciliations;
  • Assist in preparation of reports to internal and external stakeholders;
  • Provide analysis of data and interpret accounts as requested;
• Provide monthly reports on Special Purpose Trust Fund accounts;
• Maintenance and administration function of accounting systems including APIAS, Oracle and PBRC;
• Assist and support the Business Managers with reporting and budgets as required;
• Receive and redirect invoices to certifying and approving officers.
• Enter invoices to the Accounts systems (APIAS and Oracle).
• Attend to vendor enquiries.
• Other relevant duties as requested within the Finance and Accounts Team.

Specific responsibilities include but are not limited to the following.

Desirable

• Degree or working towards a degree in Commerce, Accounting or Business majoring in accounting preferred
• Working towards membership of institute of Chartered Accountants or CPA Australia desirable

Specific responsibilities include but are not limited to the following.

Essential

• Prior work experience in the ACT Government environment, including the preparation of journals, assisting with month end processes and balance sheet reconciliations.
• Demonstrated high level oral and written communications and analytical skills.
• Strong prior experience with Excel skills including data manipulation functions.
• Have an understanding of how the National Safety and Quality Health Service (NSQHS) indicators align with this role.
• Fulfil the responsibilities of this role in alignment to the CHS Exceptional Care Framework and all other related frameworks.

Desirable

• Ability to develop improvements and implement change to systems and processes.
• Experience with APIAS, Oracle, TM1 and PBRC systems are highly desirable.
• Have an understanding of how the National Safety and Quality Health Service (NSQHS) indicators align with this role.
• Fulfil the responsibilities of this role in alignment to the CHS Exceptional Care Framework and all other related frameworks.

• Undergo a pre-employment National Police Check.
• Comply with Canberra Health Services Occupational Assessment, Screening and Vaccination policy.

All employees are required to:

• adhere to the Canberra Health Services Values and the ACT Public Service Code of Conduct
• act in accordance and comply with all relevant Safety and Quality policies and procedures.

CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates, and contingencies.

These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience.

1. Well-developed written and verbal communication and liaison skills, with the ability to effectively communicate financial information and consistently provide high-quality internal and external customer service.
2. Demonstrated experience in preparing general ledger journals, assisting with month-end close activities, and undertaking detailed account reconciliations to ensure financial accuracy.
3. Sound planning, organisational and time management skills, with the ability to effectively meet deadlines.
4. Demonstrated ability Strong prior experience with Excel/Access skills including data manipulation functions; Experience with APIAS, Oracle and PBRC systems preferred.
5. Demonstrates understanding of, and adherence to, safety and quality standards, Work Health and Safety and the positive patient experience. Displays’ behavior consistent with CHS’s values of reliable, progressive, respectful, and kind.

The following work environment description outlines the inherent requirements of the role and indicates how frequently each of these requirements would need to be performed. Please note that the ACT Public Service is committed to providing reasonable adjustments and ensuring all individuals have equal opportunities in the workplace.

Administrative	Frequency
Telephone use	Frequently
General computer use	Frequently
Extensive keying/data entry	Frequently
Graphical/analytical based	Occasionally
Sitting at a desk	Frequently
Standing for long periods	Never

Psychosocial demands	Frequency
Distressed People e.g. Emergency or grief situations	Never
Aggressive & Uncooperative People e.g. drug / alcohol, dementia, mental illness	Never
Unpredictable People e.g. Dementia, mental illness, head injuries	Never
Restraining e.g. involvement in physical containment of clients/consumers	Never
Exposure to Distressing Situations e.g. Child abuse, viewing dead / mutilated bodies; verbal abuse; domestic violence; suicide	Never

Physical demands	Frequency
Distance walking (large buildings or inter-building transit)	Occasionally
Working outdoors	Never

Manual handling	Frequency
Lifting 0 - 9kg	Occasionally
Lifting 10 - 15kg	Never
Lifting 16kg+	Never
Climbing	Never
Running	Never
Reaching	Occasionally
Kneeling	Never
Foot and leg movement	Never
Hand, arm and grasping movements	Occasionally
Bending/squatting	Never
Bend/Lean Forward from Waist/Trunk twisting	Never
Push/pull	Never
Sequential repetitive movements in a short amount of time	Never

Travel	Frequency
Frequent travel – multiple work sites	Never
Frequent travel – driving	Never

Specific hazards	Frequency
Working at heights	Never
Exposure to extreme temperatures	Never
Operation of heavy machinery e.g. forklift	Never
Confined spaces	Never
Excessive noise	Never
Low lighting	Never
Handling of dangerous goods/equipment e.g. gases; liquids; biological.	Never
Never          Slippery or uneven surfaces	Never