Position overview

The Chief Financial Officer Division is led by the Chief Finance Officer (CFO) who reports to the Chief Executive officer of Canberra Health Services. The Division is responsible for the development and maintenance of budgets, financial management, and for providing strong operational finance and performance reporting analysis across the health service.

The Procurement and Supply (P&S) Branch is part of the CFO Division and is accredited with Level 4 – Advanced (Lead Buyer) procurement accreditation and manages CHS procurement requirements including acquisition, inventory management, invoice processing and delivery to hospital wards and other end users. P&S comprises four teams, Procurement Medical Equipment, Procurement Inventory and Services, Supply Chain, and Supply Operations.

This position reports to the Assistant Director, Supply Chain and is primarily located at the CHS Distribution Centre in Hume.

Key Responsibilities

Under direction of the Assistant Director, Supply Chain you will perform Finance and Administration duties aligning with the needs of the Supply Chain team. You will:

1. Contribute to a high performing operational team:
   • foster a positive and supportive work culture,
   • display and uphold CHS core values,
   • follow clear operational and behavioural expectations,
   • ensure adherence with legislation, policies and practices, whilst providing equal opportunity and a safe work environment.
2. Contribute to Operational efficiencies, quality assurance and compliance:
   • Participate and support continuous improvement initiatives utilising best practice principles (e.g. 5S / Standard 3),
   • Propose recommendations for strategic and workplace changes that support continuous operational improvements,
   • Promote continuous improvement in Work Health and Safety,
   • Assist in audit activities within the scope of your accountability.
3. Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

Competencies

Specific responsibilities include, but are not limited to, the following.

• Organisational skills with attention to detail and the ability to manage competing priorities.
• Adaptability and flexibility to accommodate change and provide responsive services to meet organisational needs.
• Commitment to maintaining accurate data and upholding data integrity standards.
• Clear and professional communication skills, with the ability to build effective working relationships.
• Effective time management skills, with the ability to meet deadlines under limited supervision.
• Capacity to work both independently and collaboratively as part of a team.

Qualifications

Specific responsibilities include, but are not limited to, the following.

Essential

• Proficient computer and IT skills, with the ability to navigate various systems and software effectively.
• Demonstrated experience using Microsoft Office Suite (e.g., Word, Excel, Outlook).
• Ability to work independently by following process manuals and established guidelines.

Desirable

• N/A

Experience

Specific responsibilities include, but are not limited to, the following.

Essential

• Proficient computer and IT skills, with the ability to navigate various systems and software effectively.
• Demonstrated experience using Microsoft Office Suite (e.g., Word, Excel, Outlook).
• Ability to work independently by following process manuals and established guidelines.

Desirable

• Experience in an administrative role in a healthcare or public service environment.
• Prior experience in ERP systems such as PICS, Oracle or Converga will be considered highly.
• Have an understanding of how the National Safety and Quality Health Service (NSQHS) indicators align with this role.
• Experience or knowledge of the CHS Exceptional Care Framework, and all other related frameworks.

Prior to commencement

Appointment to this position is conditional on being granted and retaining appropriate clearances:

• Pre-employment National Police Check.

Important information

All employees are required to:

• Adhere to the Canberra Health Services Values and the ACT Public Service Code of Conduct.
• Act in accordance and comply with all relevant Safety and Quality policies and procedures.
• Be available for weekend and/or after-hours work.

CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates, and contingencies.

What you Require (Key Selection Criteria)

These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience.

1. Ability to undertake simple purchasing related tasks in accordance with regulations, guidelines and procedures ensuring correct data entry into the purchasing system.
2. Ability to coordinate Supply Chain inbox and telephone enquiries with demonstrated ability to provide administrative support functions, including ability to prioritise, show initiative and meet deadlines.
3. Proven well developed verbal communication skills with the ability to communicate effectively with suppliers, trade representatives and clerical, technical and professional staff.
4. Demonstrated knowledge and experience in computerised ERP systems and/or finance systems.
5. Ability to work as a team member and encourage other team members to make a positive contribution to the efficiency and effectiveness of the work environment, with ability to do so independently when required.
6. Demonstrates understanding of, and adherence to, safety and quality standards, Work Health and Safety and the positive patient experience. Displays behaviour consistent with CHS’s values of reliable, progressive, respectful, and kind.

Work environment description

The following work environment description outlines the inherent requirements of the role and indicates how frequently each of these requirements would need to be performed. Please note that the ACT Public Service is committed to providing reasonable adjustments and ensuring all individuals have equal opportunities in the workplace.