Position overview

The Radiation Therapy Project Officer will leverage advanced specialist knowledge in ARIA, EPIC, and Radiation Oncology business operations to drive data quality initiatives within the ARIA patient information management system. This role demands a high level of clinical and operational insight to ensure data integrity through comprehensive auditing, cleansing, and process improvement. The successful candidate will identify and resolve inconsistencies in patient records, implement robust data governance practices, and collaborate closely with clinical and IT teams to optimise records management. By applying expert-level understanding of radiation oncology workflows, this position will contribute directly to improved patient care outcomes through accurate, reliable, and clinically meaningful data.

Key Responsibilities

Specific responsibilities include, but are not limited to, the following:

1. Conduct systematic data audits that identify inaccuracies in the patient information system.
2. Develop and implement data validation procedures to maintain high standards of data integrity.
3. Cleanse and standardise patient records to ensure consistency across clinical and administrative datasets and systems used in the Radiation Oncology environment.
4. Work with IT, informatics and clinical staff to troubleshoot data-related issues and improve system functionality.
5. Document data quality issues and resolutions to support transparency and continuous improvement.
6. Monitor data entry practices and provide feedback or training to staff to reduce future errors.
7. Generate reports to track and report progress on data quality issues and highlight areas for improvement.
8. Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

Competencies

To be successful in this position, it is expected that you will have the following attributes:

• Advanced knowledge of ARIA and EPIC systems.
• Able to identify, correct, and prevent data anomalies, duplicates, and inconsistencies across Radiation Therapy patient records and treatment plans.
• Requires interpretation, analysis and effective judgement to select an appropriate course of action.
• Capable of working both collaboratively and autonomously while maintaining accountability.
• Able to handle and make decisions on complex issues related to the role.
• Accountable for setting priorities and managing competing requests.
• Accountable for undertaking moderately complex work requiring a high level of concentration and attention to detail.

Qualifications

Specific responsibilities include, but are not limited to, the following.

Essential

• A recognised tertiary qualification in Radiation Therapy.
• Unconditional registration as a Radiation Therapy Practitioner with the AHPRA Medical Radiation Practice Board of Australia.
• ACT Radiation Council License to operate radiation emitting apparatus used for Radiation Therapy purposes.

Desirable

• Postgraduate qualifications, or extensive experience, in health informatics, project management, or a related field.
• Have an understanding of how the National Safety and Quality Health Service (NSQHS) indicators align with this role.

Experience

Essential

• At least 3 years post graduate clinical experience.
• Prior experience using ARIA Oncology Information System and EPIC Digital Health Record.

Desirable

• ARIA System Administration knowledge and experience.
• High order interpersonal skills with a focus on delivering high quality patient care.
• Demonstrated good attention to detail.
• Good time management and organisational skills.
• Experience or knowledge of the CHS Exceptional Care Framework, and all other related frameworks.

Prior to commencement

Appointment to this position is conditional on being granted and retaining appropriate clearances:

• Pre-employment National Police Check.
• Comply with Canberra Health Services Occupational Assessment, Screening and Vaccination policy.
• Comply with CHS credentialing and scope of clinical practice requirements for allied health professionals.

Important information

All employees are required to:

• Adhere to the Canberra Health Services Values and the ACT Public Service Code of Conduct.
• Act in accordance and comply with all relevant Safety and Quality policies and procedures.
• Comply with all relevant clinical and/or competency standards.

CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates, and contingencies.

What you Require (Key Selection Criteria)

These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience.

1. Extensive experience working within a radiation therapy clinical environment, with strong knowledge of oncology workflows, patient data management, ARIA Oncology Information System (OIS) and EPIC Digital Health Record (DHR).
2. Excellent analytical skills and demonstrated experience in conducting data audits and completion of cleansing activities within a patient information system.
3. Strong interpersonal and collaboration skills, with the ability to work effectively with IT, informatics, and clinical staff to troubleshoot data-related issues.
4. Ability to monitor data entry practices, provide feedback or training to staff, and generate reports that track progress on data quality initiatives and highlight areas for improvement.
5. Demonstrates understanding of, and adherence to, safety and quality standards, Work Health and Safety and the positive patient experience. Displays’ behaviour consistent with CHS’s values of reliable, progressive, respectful, and kind.

Work environment description

The following work environment description outlines the inherent requirements of the role and indicates how frequently each of these requirements would need to be performed. Please note that the ACT Public Service is committed to providing reasonable adjustments and ensuring all individuals have equal opportunities in the workplace.