Position overview

Canberra Health Services CFO Division is led by the Chief Financial Officer (CFO) who reports to the Chief Executive Officer. The Division is responsible for developing and maintaining budgets, financial management, and providing strong operational finance and performance reporting analysis across the health service.

We provide financial advice and reporting to the hospital, including activity performance reports and business insights. Our dedicated Financial Business Partners provide direct support to clinical and operations partners, ensuring timely and accurate information is available to enhance critical decision support.

As part of the Revenue and Hospital Financial Services team you will manage a small team that provides secretariat support to multiple committees relating to Private Practice Funds and the management of the Medical Education Expenses (MEE) in conjunction with the Medical Practitioners Enterprise Bargaining Agreement (EBA).

Key Responsibilities

Under limited direction of the Assistant Director, you will:

1. Manage and provide leadership to a small team of administrative staff including:
   • To provide administrative and secretariat support for multiple committees.
   • To ensure applications to committee meetings comply with relevant policies and procedures and Enterprise Bargaining Agreement entitlements across a broad range of staff classifications.
   • Manage human resources to achieve a high-quality service and a positive team environment.  This includes coordination of staff recruitment, development, training and performance management agreements.
2. Oversee the preparation and quality assurance of meeting papers for multiple committees and associated Annual Meetings. Approve authorised expenditure in line with meeting outcomes and in conjunction with the database of entitlements.
3. Calculate and maintain the database for Medical Education Expenses entitlements in line with the relevant Enterprise Bargaining Agreement.
4. Research, analyse and present information associated with the Private Practice Funds income and expenditure and Medical Education Expenses entitlements. Provide routine and adhoc analysis and reporting on a range of subjects relevant to the committees.
5. Develop and foster effective working relationships across the Canberra Health Services and ACT Health Directorate to achieve effective outcomes.
6. Undertake other duties appropriate to the level of classification which contribute to the operation of the organisation.

Competencies

Specific competencies include but are not limited to the following:

• Manage and provide leadership to a small team of administrative staff including:
• Provide administrative and secretariat support for multiple committees.
• Ensure applications to committee meetings comply with relevant policies and procedures and Enterprise Bargaining Agreement entitlements across a broad range of staff classifications.
• Coordination of staff recruitment, development, training and performance management agreements.
• Preparation of meeting papers for multiple committees and associated Annual Meetings.
• Calculate and maintain the database for Medical Education Expenses entitlements in line with the relevant Enterprise Bargaining Agreement.
• Research, analyse and present information associated with the Private Practice Funds income and expenditure and Medical Education Expenses entitlements.
• Develop and foster effective working relationships across the Canberra Health Services and ACT Health Directorate to achieve effective outcomes.
• Strong organisational skills
• High level of data integrity skills
• High level of skills in oral and written communication

Qualifications

Specific qualifications include, but are not limited to, the following.

Essential

• N/A

Desirable

• N/A

Experience

Specific experience includes but is not limited to the following.

Essential

• Previous experience with secretariat roles
• Experience in using Microsoft Office suite applications, with intermediate excel skills and have the ability of performing basic formulas
• High level of customer service, with consistently clear oral and written communication skills

Desirable

• Have an understanding of how the National Safety and Quality Health Service (NSQHS) indicators align with this role.
• Experience or knowledge of the CHS Exceptional Care Framework, Clinical Governance Framework, Partnering With Consumers Framework and all other related frameworks.

Prior to commencement

Appointment to this position is conditional on being granted and retaining appropriate clearances:

• Undergo a pre-employment National Police Check.

Important information

All employees are required to:

• Adhere to the Canberra Health Services Values and the ACT Public Service Code of Conduct.
• Act in accordance and comply with all relevant Safety and Quality policies and procedures.

CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates, and contingencies.

What you Require (Key Selection Criteria)

These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience.

1. Proven ability to manage a team of administration staff, including human resource management, change management, problem solving and managing competing priorities while ensuring deadlines are met.
2. Highly developed communication and liaison skills including ability to develop effective working relationships.
3. Proven secretariat experience for multiple concurrent committees and the delivery of high-quality papers, including research and analysis of income and expenditures.
4. Demonstrated experience in maintaining accurate databases of information with attention to detail, including advanced computer skills in Word and Excel.
5. Demonstrates understanding of, and adherence to, safety and quality standards, work, health and safety (WH&S) and the positive patient experience. Displays behaviour consistent with CHS’s values of reliable, progressive, respectful and kind.

Work environment description

The following work environment description outlines the inherent requirements of the role and indicates how frequently each of these requirements would need to be performed. Please note that the ACT Public Service is committed to providing reasonable adjustments and ensuring all individuals have equal opportunities in the workplace.