Position overview

The Division of Surgery delivers inpatient and outpatients surgical services to the ACT and surrounding region. The Division includes the ACT Trauma Service, Acute Surgical Unit, Cardiothoracic Surgery, General Surgery, Intensive Care Unit, Neurosurgery, Oral Maxillofacial Surgery, Ophthalmology, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Pain Management Unit, Plastic Surgery, Retrieval Services, Urology, Vascular Surgery and the Trauma and Orthopaedic Research Unit.

Reporting to the Operations Manager, the Executive Officer provides high level support and coordination to deliver the objectives and priorities of the division. This role is responsible for the coordination and preparation of government business including briefings and correspondence, internal minutes, cabinet submissions and assembly material, and divisional business and projects.

To be successful you will be confident in a fast-paced work environment, be adaptive and responsive, with the ability to quickly acquire knowledge and understanding of situations and subject matter and cultivate productive working relationships with a range of stakeholders.

Key Responsibilities

Under limited direction, you will perform a range of Executive Officer duties. You will:

1. Coordinate Divisional and Government business including preparation of Cabinet, Assembly, Ministerial and Executive briefings and correspondence and provide advice on these matters to ensure high quality Divisional responses.
2. Liaise with the Government Relations team to ensure the provision of timely advice to Minister’s offices and across CHS with key stakeholders to address internal and external briefings and correspondence.
3. Undertake research and prepare advice for the Executive Director on strategic, administrative and operational matters to assist decision making.
4. Contribute to the development and implementation of policies and programs addressing core business of the division.
5. Contributing to the development and implementation of policies and programs addressing core business of the division, including planning and managing key projects as required.
6. Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

Competencies

Specific competencies include but are not limited to the following:

• High level communications skills, both written and spoken.
• Ability to communicate effectively with staff across the organisation and external stakeholders.
• Understanding of the public health system and able to engage with consumers in a variety of situations.
• Demonstrated effective research skills.
• Strong organisational skills with a high degree of drive.
• Adaptability and flexibility to accommodate change.

Qualifications

Essential

• N/A

Desirable

• N/A

Experience

Essential

• Previous work experience in a similar role and role environment.

Desirable

• Epic digital health record proficiency.
• Experience or knowledge of the CHS Exceptional Care Framework, and all other related frameworks.

Prior to commencement

Appointment to this position is conditional on being granted and retaining appropriate clearances:

• Undergo a pre-employment National Police Check.

Important information

All employees are required to:

• Adhere to the Canberra Health Services Values and the ACT Public Service Code of Conduct.
• Act in accordance and comply with all relevant Safety and Quality policies and procedures.

CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates, and contingencies.

What you Require (Key Selection Criteria)

These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience.

1. Proven high level experience in the management and provision of advice to senior executives on operational and strategic support activities in government, including cabinet and assembly matters and ministerial correspondence.
2. Exceptional organisational skills and demonstrated ability to be proactive, flexible and to manage competing priorities while working under pressure and in a changing working environment.
3. Proven developed research and analytical skills, with the demonstrated ability to be solutions focused, identify, and make sound judgements on sensitive and complex issues.
4. Excellent interpersonal and communication skills, both written and spoken, and the demonstrated ability to work with people across different levels and to represent the Executive Director and Canberra Health Services.
5. Demonstrated commitment to work, health and safety (WH&S) and the positive patient experience and displays behaviour consistent with Canberra Health Service’s values of Reliable, Progressive, Respectful and Kind.

Work environment description

The following work environment description outlines the inherent requirements of the role and indicates how frequently each of these requirements would need to be performed. Please note that the ACT Public Service is committed to providing reasonable adjustments and ensuring all individuals have equal opportunities in the workplace.