Position overview

The Haematology and Immunology Outpatient Service is a dedicated unit providing a variety of procedures and treatments within an Ambulatory setting to patients with malignant and non-malignant haematological or immunological disorders in the ACT community. This is a part-time role, requiring 8 hours per week with no shift work. The Data Manager will have flexibility to manage their own schedule and workload within agreed timeframes.

The Haematology and Immunology Outpatient Service is a dedicated unit providing a variety of procedures and treatments within an Ambulatory setting to patients with malignant and non-malignant haematological or immunological disorders in the ACT community.

This is a part-time role, requiring 8 hours per week with no shift work. The Data Manager will have flexibility to manage their own schedule and workload within agreed timeframes.

Australian Haemophilia Centre Directors’ Organisation (AHCDO)

AHCDO is the national medical body for haemophilia in Australia. AHCDOs objectives are:

• to advance care and treatment of people with  haemophilia in Australia.
• to advance the education of the medical profession and the broad range of health professionals associated with people with haemophilia in the knowledge of haemophilia and its treatment.
• to promote haemophilia research, and to disseminate the results of such research.
• to liaise with and provide information and advice to Haemophilia Foundation Australia (HFA), Federal, State and Territory Governments, and other such bodies involved in the welfare of people with haemophilia in Australia.

AHCDO is a not-for-profit organisation and was incorporated in Victoria in January 2001 under the Associations Incorporation Act. It operates as a national organisation from offices in metropolitan Melbourne and membership consists of the medical directors of Haemophilia Treatment Centres and other clinicians actively involved in the treatment of people with bleeding disorders.

Further information available at https://www.ahcdo.org.au/

The Australian Bleeding Disorders Registry (ABDR) is a registry for patients in Australia with bleeding disorders. It is used on a daily basis by clinicians in all Australian haemophilia treatment centres (HTCs) to assist in managing the treatment of people with bleeding disorders and to gain a better understanding of the incidence and prevalence of bleeding disorders.

First developed in 1995, the current fourth generation system was launched by the National Blood Authority (NBA) in August 2012. ABDR is managed in collaboration with the Australian Haemophilia Centre Directors' Organisation (AHCDO), Haemophilia Foundation Australia (HFA) and all Australian governments and is overseen by the ABDR Steering Committee.

The ABDR Data Manager is responsible for the management of the Australian Bleeding Disorders Registry (ABDR) data entry and to support HTC staff, including haematologists, Clinical Nurse Consultants, Clinical Research Assistants, physiotherapists and social workers in their use of the ABDR.

The information collected and maintained in the ABDR is critical for analysis of clinical observations, special projects and advice to governments.

Key Responsibilities

Specific responsibilities include, but are not limited to, the following.

1. Maintain clinical and demographic data for clinic patients with bleeding disorders using the ABDR, maintaining confidentiality, privacy and accuracy of data to comply with the Commonwealth Privacy Act and State/Territory health standards.
2. Communicate with key stakeholders, HTC Directors and staff, hospital/medical staff and product suppliers as appropriate.
3. Collect additional data for projects as directed and initiated by AHCDO.
4. Provide ABDR support to HTC staff.
5. Report faults and problems with the ABDR to the Help Desk.
6. Liaise with data managers in other HTCs around Australia, AHCDO, the ABDR Steering Committee and Government representatives in the jurisdictions of employment on information needs and clarifications as they arise.
7. Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

Competencies

Specific responsibilities include but are not limited to the following.

• Organisational skills with attention to detail and the ability to manage competing priorities.
• Commitment to maintaining accurate data and upholding data integrity standards.
• Clear and professional communication skills, with the ability to build effective working relationships.
• Effective time management skills, with the ability to meet deadlines under limited supervision.
• Capacity to work both independently and collaboratively as part of a team.
• Understanding of administrative processes and systems, including familiarity with the Medicare Benefits Schedule.

Qualifications

Specific responsibilities include, but are not limited to, the following.

Essential

• Tertiary education in a health related discipline or relevant experience in the health sector.

Desirable

• N/A

Experience

Specific responsibilities include, but are not limited to, the following.

Essential

• Experience working with medical records and hospital information systems.
• Knowledge of bleeding disorders.
• Previous research experience.
• Previous experience working with the Microsoft Office software suite.

Desirable

• Experience with clinical registries, REDCap, or database management.
• Knowledge of data privacy laws and ethical guidelines for clinical research.
• Experience working with government agencies or health sector organisations.
• Have an understanding of how the National Safety and Quality Health Service (NSQHS) indicators align with this role.
• Experience or knowledge of the CHS Exceptional Care Framework, and all other related frameworks.

Prior to commencement

Appointment to this position is conditional on being granted and retaining appropriate clearances:

• Pre-employment National Police Check.

Important information

All employees are required to:

• Adhere to the Canberra Health Services Values and the ACT Public Service Code of Conduct.
• Act in accordance and comply with all relevant Safety and Quality policies and procedures.

CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates, and contingencies.

What you Require (Key Selection Criteria)

These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience.

1. Proven well-developed written and verbal communication skills with demonstrated ability to provide a wide range of administrative support functions, including ability to prioritise, show initiative and meet deadlines.
2. Demonstrated high level of computer and keyboard skills across a variety of software programs including information management systems and Microsoft Office Suite.
3. Sound organisational and time management skills, including the ability to organise workloads and set priorities, with ability to do so independently when required.
4. Demonstrates understanding of, and adherence to, safety and quality standards, Work Health and Safety and the positive patient experience. Displays behaviour consistent with CHS’s values of reliable, progressive, respectful, and kind.

Work environment description

The following work environment description outlines the inherent requirements of the role and indicates how frequently each of these requirements would need to be performed. Please note that the ACT Public Service is committed to providing reasonable adjustments and ensuring all individuals have equal opportunities in the workplace.