Position overview

The Executive Officer position reports to the Business Manager and works closely with Divisional colleagues, the CHS Executive and key staff in Ministerial offices and across other ACT Government Directorates.

The Office of the CFO is the central co-ordination point for the Division and is responsible for incoming and outgoing correspondence, requests for information, Divisional input to Ministerial and Government Business and liaison across Directorates, including Treasury. This position will also be responsible for the delivery of ad hoc projects and priorities for the CFO, including briefing, reports and other correspondence.

Key Responsibilities

Specific responsibilities include, but are not limited to, the following.

1. Prepare correspondence, briefs and other documentation on behalf of the CFO office. Support the CFO at regular meetings with other Executives, governing bodies and for other high-level meetings through the provision of briefings, documentation and high-level advice.
2. Manage the CHSCFO central mailbox and the CFO’s mailbox reviewing all incoming and outgoing correspondence, including requests for briefings and provide high level coordination with all CHS Divisions.
3. Manage and coordinate the calendar for the CFO, scheduling and reviewing all diary appointments.
4. Contribute to the development and implementation of policies and programs addressing core business of the Division, including planning and managing key projects as required.
5. Undertake research and provide high level advice to the CFO on strategic, administrative and operational matters to assist decision making.
6. Provide oversight and secretariat support services for key committees reporting to the CFO.
7. Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

Competencies

Specific competencies include, but are not limited to, the following.

• High level communications skills, with demonstrated capability to effectively communicate with senior executive staff across the organisation and external stakeholders.
• Strong organisational skills with a high degree of initiative and drive.
• Ability to adapt and be flexible to accommodate change and provide responsive services to meet the CFO’s needs.
• Demonstrated experience in providing administrative, project and ad hoc support to Senior Executives.
• Demonstrated understanding of, and adherence to, safety and quality standards, work, health and safety (WH&S) and the positive patient experience. Displays behaviour consistent with CHS’s values of reliable, progressive, respectful and kind.

Qualifications

Specific responsibilities include, but are not limited to, the following.

Essential

• N/A

Desirable

• Relevant tertiary qualification or other experience deemed equivalent would be beneficial.

Experience

Specific responsibilities include, but are not limited to, the following.

Essential

• Several years’ work experience in a similar role and role environment.

Desirable

• Prior experience providing administrative support to a Senior Executive will be highly desirable.
• Experience or knowledge of the ACT Government Budget and Cabinet processes is desirable.

Prior to commencement

Appointment to this position is conditional on being granted and retaining appropriate clearances:

• Pre-employment National Police Check.

Important information

All employees are required to:

• adhere to the Canberra Health Services Values and the ACT Public Service Code of Conduct.
• act in accordance and comply with all relevant Safety and Quality policies and procedures.

CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates, and contingencies.

What you Require (Key Selection Criteria)

These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience.

1. Proven high level government experience, in the management and provision of advice to Senior Executives and Ministers, including Cabinet and Assembly matters and ministerial correspondence.
2. Proven organisational skills and demonstrated ability to be proactive, flexible and to manage competing priorities while working under pressure and in a changing working environment.
3. Proven developed research and analytical skills, with the demonstrated ability to be solutions focused, identify and make sound judgements on sensitive and complex issues.
4. Excellent written and oral interpersonal and communication skills and the demonstrated ability to work with people across different levels.
5. Demonstrated understanding of, and adherence to, safety and quality standards, work, health and safety (WH&S) and the positive patient experience. Displays behaviour consistent with CHS’s values of reliable, progressive, respectful and kind.

Work environment description

The following work environment description outlines the inherent requirements of the role and indicates how frequently each of these requirements would need to be performed. Please note that the ACT Public Service is committed to providing reasonable adjustments and ensuring all individuals have equal opportunities in the workplace.