Position overview

Reporting to the Executive Group Manager and CFO, the Business Manager is responsible for providing high level advice to, and co-ordinating, driving and delivering work undertaken by the CFO, in close consultation with senior leaders across the Division and broader CHS.

The Office of the CFO is the central co-ordination point for the Division and is responsible for incoming and outgoing correspondence, requests for information, Divisional input to Ministerial and Government Business and liaison across Directorates, including Treasury. This position will also be responsible for the delivery of ad hoc projects and priorities for the CFO, including briefing, reports and other correspondence.

Key Responsibilities

Specific responsibilities include, but are not limited to, the following.

• Provide high level strategic and procedural advice to the CFO on directorate and government issues, including administrative, operational and legislative matters.
• Prepare, coordinate input and quality assure complex submissions, reports, briefs, correspondence and other artefacts on behalf of the CFO and broader division (including Finance, Budgets, Procurement and Supply).
• Manage the office of the CFO, including:
  • managing financial, human resourcing and other administrative processes for the CFO office.
  • undertaking research and contributing to the development, planning and implementation of policies and programs relevant to the core business of the Division.
  • Plan and manage the Division’s priorities and any projects identified by the EGM.
  • coordinating the Divisional reporting accountabilities.
• Liaise with the senior leaders across CHS, including CEO, DCEO, Professional Leads and other key stakeholders, to ensure the provision of timely advice to Minister’s and Treasury offices.
• Support the CFO at meetings with Ministers, Executives and other stakeholders, through the provision of briefings, high-level advice, secretariat support and actioning any “next steps”.
• Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

Competencies

Specific responsibilities include but are not limited to the following.

• Plan and execute written and verbal advice to Senior Executives and Ministers, including preparation of documents for Cabinet/Assembly matters and Ministerial correspondence.
• Excellent written and oral interpersonal and communication skills, including high level negotiation, liaison and representation experience.
• Demonstrated experience in providing administrative, project and ad hoc support to Senior Executives.
• Exceptional organisational skills and demonstrated ability to be:
  • Proactive and flexible;
  • Manage competing priorities while working under pressure;
  • Able to deliver quality products within tight timeframes, in a dynamic environment.
• Proven developed research and analytical skills, with the demonstrated ability to be solutions focused, identify and make sound judgements on sensitive and complex issues.
• Demonstrated understanding of, and adherence to, safety and quality standards, work, health and safety (WH&S) and the positive patient experience. Displays behaviour consistent with CHS’s values of reliable, progressive, respectful and kind.

Qualifications

Specific responsibilities include, but are not limited to, the following.

Essential

• N/A

Desirable

• Relevant tertiary qualification or other experience deemed equivalent would be beneficial.

Experience

Specific responsibilities include, but are not limited to, the following.

Essential

• Several years’ work experience in a similar role and role environment.

Desirable

• Prior experience providing administrative support to a Senior Executive will be highly desirable.
• Experience or knowledge of the ACT Government Budget and Cabinet processes is desirable.

Prior to commencement

Appointment to this position is conditional on being granted and retaining appropriate clearances:

• Pre-employment National Police Check.

Important information

All employees are required to:

• Adhere to the Canberra Health Services Values and the ACT Public Service Code of Conduct.
• Act in accordance and comply with all relevant Safety and Quality policies and procedures.

CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates, and contingencies.

What you Require (Key Selection Criteria)

These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience.

1. Demonstrated experience in the planning and provision of written and verbal advice to a Senior Executive and Ministers, including preparation of documents for Cabinet/Assembly matters and Ministerial correspondence.
2. Excellent written and oral interpersonal and communication skills, including high level negotiation, liaison and representation experience.
3. Exceptional organisational skills and demonstrated ability to be:
   • Proactive and flexible;
   • Manage competing priorities while working under pressure;
   • Able to deliver quality products within tight timeframes, in a dynamic environment.
4. Proven developed research and analytical skills, with the demonstrated ability to be solutions focused, identify and make sound judgements on sensitive and complex issues.
5. Demonstrates understanding of, and adherence to, safety and quality standards, Work Health and Safety and the positive patient experience. Displays behaviour consistent with CHS’s values of reliable, progressive, respectful, and kind.

Work environment description

The following work environment description outlines the inherent requirements of the role and indicates how frequently each of these requirements would need to be performed. Please note that the ACT Public Service is committed to providing reasonable adjustments and ensuring all individuals have equal opportunities in the workplace.